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Project StudiosCase · Music studios

A studio that no longer lives on a phone

1640 ESTUDIO rents recording, mixing and podcast rooms in Lomas de Chapultepec, Mexico City. We built the system it runs on: from booking to invoice, with access to every room included.

Client
1640 ESTUDIO
Where
Lomas de Chapultepec, Mexico City
What
Website and operating system
For
Studio, artists, producers and students
Runs on
Web, iOS and Android
Web
project-studios.com
Project Studios weekly booking calendar, with demo sessions spread across the rooms

01Starting point

Six rooms, one calendar on a phone.

Booking a room is the easy part. The hard part is everything after: confirming, letting the right person in, collecting the deposit and the balance, invoicing and knowing what is still open. Each step lived somewhere else.

  • The calendar spread across chats and loose calendars.
  • Getting in depended on someone being there.
  • Payment and invoice were typed in twice.

02What we built

The website and the system behind it, as one piece.

One system with four doors: the studio's panel, the artist portal, the front desk with its kiosk, and the online school. Here is what it has, module by module.

  1. Bookings and calendar

    All six rooms by day, week or month: sessions, meetings, tours and events. It checks time and gear conflicts before confirming.

  2. Front desk

    Today's bookings, who is inside and which room is still free. Check-in counts every guest against capacity.

  3. QR access kiosk

    Every room has its own terminal. A code opens only its room, only in its time slot, starting fifteen minutes before.

  4. Quotes and payments

    Quotes are paid online through Stripe. A deposit keeps the balance in view, and nobody is ever overcharged.

  5. Stamped tax invoices

    Each payment becomes a CFDI, Mexico's official e-invoice, through Facturapi, without retyping a thing.

  6. E-signed contracts

    Sent, signed online and stored with their certificate.

  7. Artist portal

    Their bookings, payments, quotes, invoices, contracts and deliverables, in their own app. Their pass goes into Apple Wallet too.

  8. Producer portal

    Their sessions and follow-ups, plus a page of their own to pitch their clients.

  9. Online school

    Courses with public checkout, interest-free installments, video, progress by lesson and a certificate.

  10. Finance

    Income, expenses and what is still owed, per location and consolidated.

  11. Team, roles and locations

    Everyone sees what is theirs. Each location's data is kept apart by the database itself.

  12. Privacy

    Notice, data rights requests, data export and account deletion, without touching the records tax law says to keep.

03A day with the system

The studio runs it. We build it.

This is what an ordinary day looks like. Nobody at the studio writes code or opens a spreadsheet: they use the system.

  1. Front desk

    Opens the day

    Sees today's bookings, which room is free and who arrives first.

  2. Artist

    Walks in with a code

    Holds the QR up to their room's kiosk. The kiosk recognizes it and the front desk sees them come in.

  3. Producer

    Quotes a project

    The client gets the quote and pays the deposit online. Both can see the balance.

  4. Studio

    Sends the contract

    It is signed from a phone and stored next to the project.

  5. Front desk

    Closes the session

    The charge is locked and the invoice is stamped, with nothing typed twice.

  6. Student

    Keeps up with a course

    Watches today's lesson from home. Progress and the certificate save automatically.

The studio

Welcomes, schedules, charges and teaches. Sets prices, hours and who gets in.

Celyum

We build every module and every integration, and keep them up to date.

04Under the hood

What is underneath, briefly.

For anyone who wants to know what it is made of.

Foundation

React and TypeScript
One codebase for the web and the phone.
Supabase
Database, accounts, files and server functions.
Security per location
Access rules live in the database, not just on screen.
iOS, Android and web
The same app packaged for both phones.

Integrations

Stripe
Online payments, payment links and installments.
Facturapi
Stamped Mexican tax invoices.
Zoho Sign
Electronic contract signing.
Vimeo
Course video.
Google Calendar and Tasks
The team's schedule and to-dos.
Apple Wallet
The artist's pass on their phone.

Quality

Over 900 tests
Automated, on every change.
Phone testing
Full flows at iPhone and Android widths.
Money, locked down
A test makes sure payments never exceed the total, whatever order they arrive in.
Monitoring
Every production error is logged with Sentry.

05Screens

The system, as it looks.

Real screenshots of the app with demo data: no name or amount belongs to a client.

Front desk screen with QR check-in and the list of today's bookings
Front desk. Who arrives today and who is already in.
Screen to book a session: client, room, day and booking summary
Booking. Client, room and time in three steps.
A room's access kiosk, in black, asking for the QR code
Kiosk. The terminal at every room's door.
Panel with the studio's six rooms and their status: free or in use
The rooms. Live status from the panel.
The booking calendar on a phone screen
Calendar in hand. The same calendar on the phone.
The access kiosk on a phone screen
On a phone. The kiosk runs on a phone too.

Does your operation live on a phone?

Tell us how you work today. In 30 minutes we will tell you what we would build and what your day would look like with it.

Book 30 minWrite to usSee all the work